Why You Should Send Post-Interview Thank You Emails

Sending a thank you email after a job interview can set you apart from other applicants. Learn how to write the perfect thank you email now.

When it comes to the job interview experience, I've sat on both sides of the table.

I once was the interviewee. I did everything I could to make sure I stood head and shoulders above my job competitors.

Most of all, I wanted to show potential employers my motivation and desire to be successful.

I did whatever it took to help them understand how I give 100% at all times.

Now, as the owner of my own company, I'm the interviewer.

I look for that same whatever-it-takes attitude in the people I call in for an interview.

People who are willing to put it all on the line and who are relentless in their own quest for success.

In both roles, I found a thank you follow-up email sent within 24 hours of the interview to be really effective.

I always sent a thank you email after being interviewed.

It was a chance to demonstrate my commitment to the job and my fit with the organization I was hoping to join.

When I receive a follow-up thank you email from a job candidate I just interviewed, it tells me they are for real and all-in for the hard work.

Those are the kind of people I want on my team.

Following up on a job interview by sending a thank you email shows your sincerity.

It communicates you're willing to go the extra mile.

Given a 40-hour work week, you'd stay late and work 45.

U.S. Industries With The Longest Interview Process (2017)

You leave a positive and lasting impression and show your willingness to work with the team and their culture.

The follow-up thank you email demonstrates your people skills and your street smarts.

The problem is, most people don't know how to get the follow-up thank you letter right.

They worry the wrong letter could hurt their chances and decide not to send one at all.

One of the reasons why I wanted this article to be the most valuable and detailed source on this topic is that I truly believe it will make a difference in your financial life.

In a competitive job market where other candidates will be following up on their interviews with thank you emails, you'll be at a disadvantage.

If you ever plan to achieve a job with a six-figure salary and all the comforts that come with it, you're going to need every bit of help you can get.

Fear not! I've got your back!

We took the time to research the most responsive post-interview thank you emails and recreated them here for you to model from or use.

You can copy-and-paste these templates and adapt the details for your thank you email.

The thank you email is going to make your interviewer feel like they've discovered a true talent who's not afraid to make things happen.

Why You Should Send a Thank You Email

The decision whether or not to send a thank you email should be easy.

Definitely do it.

Play the numbers to your advantage

According to CareerBuilder, only 57% of candidates follow up on job interviews with thank you emails.

Yet one in five hiring managers says they'd be less likely to hire a candidate who didn't send a thank you note.

Sending a thank you email gives you a leg up on almost half of the competition and an advantage in the eyes of 20% of the people making the hiring decisions.

A follow-up email is a real-time writing sample

Writing and effective communication are majorly important skills in today's job market.

Taking the time to compose and edit a really well-written follow-up note gives you a perfect opportunity to demonstrate how great you are at written communications.

Include links and attachments. The follow-up email also lets you send along links like your LinkedIn profile page and your Twitter or Instagram account.

Add something you missed

Usually, after a high-pressure interview, the first thing you do is slap your forehead and ask, "Why didn't I say that?!?"

Last chance to add information. The follow-up thank you email gives you the chance to add anything you thought you missed.

If you feel the need to clarify any details from the interview, the follow-up email is the perfect place to do it.

Back your words up with proof. If you referred to any research or articles during your interview, you can link the recruiters to the sources so they can check them out for themselves.

Ask a question. If there was a question you forgot to ask or one came to mind after the interview was over, you can ask it in your follow-up email.

Back and forth communication is a positive sign they're interested in you.

It's just the polite thing to do

Sending a follow-up email to thank your interviewers for taking the time from their busy days to talk to you is good etiquette.

Demonstrating your politeness and courtesy leaves a positive impression of you as a potential representative of the organization.

Thank You Email Tips

Before we give you some templates you can work from, it's important you learn some basic rules and recommendations for writing the perfect thank you email as a follow-up to a job interview.

A successful job interview can mean the difference between being an unemployment statistic or becoming a millionaire.

The thank you email is an important part of the formula for a successful interview.

The interview isn't over until you've sent a thank you email

Don't even consider your interview work done until you've sent your thank you follow-up email.

It's as much part of the process as submitting your resume or cover letter.

Move their mental functioning. The goal is to make the interviewers change their mindset from interviewing to making a decision.

Your letter helps mentally move them forward in the process.

Common Nonverbal Mistakes Made at Job Interview

Send the email within 24 hours for maximum impact

The timing of the thank you letter in the follow-up after a job interview is key.

Don't jump the gun. Sending the email too soon will make the interviewers think you had a form letter ready to flip them as soon as you walked out the door.

It's not better late than never. If you send the email too late, the interviewers will sense you are a procrastinator.

Most interviewers will be expecting an email within the day.

Make sure it's an email, not a snail mail thank you card

Sending a pretty thank you card through the mail is quaint.

Is "quaint" how you want to be viewed by your potential employers?

We live in a digital world. Sending a traditional card through snail mail suggests you're not completely on-board with modern communications.

It also destroys any chance for ongoing communication back and forth.

Besides, if you mail it, the interviewers won't receive it for three or four days.

They'll probably have already made their decision.

Send personalized thank you emails to all the interviewers

When you get into the interview, it's perfectly reasonable to request the business cards or contact information of the people who are interviewing you.

Individualized versions. When it's time to write your thank you email, take the time to write a completely different one for each person on the interview team.

Mention something particular to them. If you can refer to something the individual interviewer said it will show them you were listening and respect their opinions.

Don't duplicate. When you're ready to write a thank you email to the next interviewer, start from scratch.

It would be embarrassing if they noticed you'd sent them identical messages.

Don't write it on your phone

When you are ready to write your thank you letter, make sure you have a desktop or laptop computer to write it with.

Don't be an autocorrect casualty. Using your phone or tablet is too risky.

Automatic corrections to spelling can have hilarious consequences (but aren't hilarious when you send them to recruiters).

It's also easier to make spelling mistakes when you're tapping on your phone compared to using a keyboard.

Computer word processors spelling and grammar checks are also handy.

Edit, edit, then edit again

The last thing you want to happen is for your thank you email to contain spelling or grammar errors.

Read it out loud. Once you've drafted it, read the words of the thank you email out loud using your natural voice.

Does it sound like you?

Does it sound like you want yourself to sound?

Go over the email several times with a fine-toothed comb (not literally!).

If something sounds awkward, it probably is to try some alternative phrases.

Double-check name spellings. When you spell someone's name wrong, it communicates you don't care enough about them to get it right.

Having their name spelled wrong will immediately create hostility within any interviewer.

Keep it tight. This is a brief note, not a novel.

Go over your email and see if there are any redundant or unnecessary sentences or words and delete them.

Less is more—be ruthless!

Get a second set of eyes. Ask a trusted friend or relative to proofread the email for you. It's easy for one person to miss an error, so getting a second opinion always helps.

What to say in a good post-interview thank you email

All thank you emails that follow-up a job interview should include nine elements.

  1. Open with the greeting. Start with a salutation and address the interviewer by their name.
  2. Express thanks. Tell them how much you appreciated the opportunity to talk to them.
  3. Restate your interest in the position. Mention how keen you are to get this job.
  4. Refer to business discussed in the interview. If you talked about plans or projects during the interview, say something about them.
  5. Sell yourself. Suggest how your skills and talents can help the employer meet their goals.
  6. Offer additional information. Tell the interviewer you're willing to give them whatever additional information they might need.
  7. Confirm your expectation to hear back from them. Mention how much you're looking forward to hearing back from them and the timeline.
  8. Close with a formal sign-off. Write your name in full, don't use initials.
  9. Drop in a friendly "PS". This is optional, but if you can refer to something you discussed during a less formal part of the interview you can finish on a positive note.

For example, you could refer to a restaurant the person recommended and tell them you look forward to trying it out.

Things That Have An Impact on First Impression During Job Interviews

Thank You Email Samples and Templates

Here are some sample thank you emails you can use for your own follow-ups after job interviews.

Cut-and-paste them and insert or replace the relevant details.

Subject Line: [Your First and Last Name] – Thank You

Dear [Interviewer First Name],

I wanted to take a moment to thank you for taking the time to meet with me this morning. I really enjoyed learning about your organization and hearing your insights on the [business focus] industry. It was nice talking to someone who is as interested in [job focus] as I am.

The details you provided me with about the position as a [position title] at [company name] convinced me that my skills, experience, and passion would make me an asset to the team. Your idea of [plan or project] is a project I would love to work on.

I was thinking about what you said regarding [topic discussed during interview]. In my last job as [position title and company], I found that [provide solution or insight]. I hope that helps.

Please feel free to call or email me if you require any more information. I look forward to hearing back from you early next week as we had discussed.

Thank you once again, [Interviewer first name]. Best,

[Your First and Last Name]

P.S. – I also wanted to say [reference to a less formal part of the conversation].

Here's another template following the same formula:

Subject Line: [Your First and Last Name] – Thank You

Dear [Interviewer First Name],

It was a real pleasure meeting you on [day] to discuss my potential for taking on the [job title] position at [company name]. I really appreciated you taking the time to interview me for this exciting opportunity.

I enjoyed our discussion and getting to ask you questions about the [position title]. The more I spoke with you and the team, the more I was convinced that my [job] experience and my passion for [job focus] make me an ideal candidate for this position.

I look forward to hearing from you later this month regarding your decision. If you have any questions or concerns, please don't hesitate to get in touch. My phone number is [555-555-5555].

Thanks again for your time and consideration.

Regards,

[Your First and Last Name]

P.S. – I also wanted to say [reference to a less formal part of the conversation].

Here's a sample follow-up email for a phone interview. The goal of this note is to get a face-to-face interview.

Subject Line: [Your First and Last Name] – Thank You

Dear [Interviewer First Name],

I wanted to take the opportunity to express to you my thanks for taking the time today to interview me over the phone for the position of [job title].

I sincerely appreciate the opportunity to be considered for this job. I am keenly interested in this exciting prospect.

After our discussion about [project or plans], I believe that my extensive experience and competencies [mention specific skills or strengths] fit well with the position's requirements.

I would really appreciate the opportunity to have a face-to-face interview to further discuss in more detail my qualifications. I would be more than happy to provide you with any additional information you think would be helpful in making your decision.

I look forward to hearing from you next week.

Once again, thanks so much for your time and consideration.

Sincerely, [Your First and Last Name]

Here's one last sample. This one includes a linked reference to an online article you mentioned during the interview.

Subject Line: [Your First and Last Name] – Thank You

Dear [Interviewer First Name], I wanted to take the opportunity to thank you for taking the time to interview me today.

After the interview, I felt assured that I would be a great fit for your company. I have a really strong interest in the [position title]. I can definitely envision myself getting up every morning excited to take on the day's challenges. I believe my strengths and talents would be a great contribution to your team.

If you'd like to check out the study I was referring to when we were discussing [topic], you can see it here [highlight "see it here" and insert hyperlink].

If you have any other questions or need more information, please do not hesitate to get in touch.

I look forward to hearing from you early next week.

Thanks again, and have a great weekend!

Regards,

[Your First and Last Name]

Stand out from the crowd with a great thank you email

Even if you never get a response to your follow-up thank you email, you'll have made an impression.

Your passion, commitment, and willingness to go above and beyond will come through loud and clear.

Before you even go into your interview, you can have these templates ready to go.

Plug in the relevant details when the interview is over.

Look it over several times to make sure all the details, spelling, and grammar are correct.

Have a friend look it over for you so you can benefit from a second set of eyes.

Make sure you send it within 24 hours of the interview.

Human resources are all about relationships.

Hiring managers are just people, and they respond to a little extra attention and positive communication.

Median Annual Wages for Human Resources Managers in the Top Industries

Thank you emails have worked for me both as an applicant and as an interviewer.

We care about your financial health and getting a job is an important aspect of your finances.

Follow these tips and you'll be on your way to getting your dream job with an awesome paycheck.

Do you have any other tips that will get you hired faster?

Have we missed anything?

Let us know in the comments below!

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