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Sample Retirement Letter |
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Sample Retirement Letter for Convenience There are various sample retirement letters or different forms of templates for writing them. A sampled or template letter form makes it easy for the applicant to write it and for the authorities to understand it. The applicant can provide the relevant information to the exclusion of unnecessary details that may prevent its expeditious execution. A relevant, "to–the-point" and properly formatted letter is of utmost importance if it has to serve its purpose. The retirement letter should be succinctly written leaving no scope for any ambiguity or misunderstanding. The letter should be written in graceful and cordial tone. Customizing the Sample Retirement Letter It is understandable that every individual retiree may have a unique situation, circumstances, terms and conditions of service, therefore the same template or sample may not be ideal for every applicant. The sample retirement letter can be customized easily according to the individual needs. Proper Formatting The retirement letter should start with the particulars of the applicant followed by those of the employer/head of the department and salutations. The main body of the letter should be divided into paragraphs and each paragraph should focus on specific information. For example, the first paragraph should inform your employer that you intend to retire. You must also provide the effective date of retirement, the years of service you have put in, your decision to continue medical, dental and life insurance contribution and your forwarding address. The middle paragraph of your letter should thank your employer for the cooperation and the opportunities provided by him during the tenure of your work in the company/organization. The concluding paragraph should offer your assistance to the organization during the period of transition and the details of the company's assets returned by you. This should be followed by a complimentary close. A Sample Retirement Letter May go Like This: Your Name: Your Address: Your Employment identification number, if any Your City, State, Zip Code Your telephone numbers including landline and mobile telephone number. Your Email id: Date Particulars of Employer or supervisor and his contact information Name: Title: Company or organization Address City, State or Zip Code Salutation Dear Mr. /Ms. Last Name: This is to inform you that I intend to retire from the company's service with effect from 15th July, 2007 after serving the company for 30 years and 5 months. I wish to take this opportunity to extend my gratitude to you for your cooperation, understanding and support during my stay here. I would also like to express my appreciation to my colleagues for their support and friendship throughout my stay here. I would like to continue contributing to the benefits plan and insurance coverage in my retirement. In the meanwhile I would be glad to offer my services if any required during the transition period till the date of departure. I have relinquished all the assets provided to me by the company including the car and other items mentioned in the list attached to this letter. The receipt of these items has been duly acknowledged by officials of the concerned department. I would be grateful to you if you could enter my new forwarding address in your records for any future correspondence with me. Respectfully, [Your name and signature] |
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